Overview

The Executive Assistant / Executive Business Partner (EA/EBP) is a trusted partner to the CEO and, over time, a key support resource for the Executive Leadership Team (ELT). This role is designed to significantly enhance executive effectiveness, improve how leadership operates, and ensure focus on the company’s highest priorities. While operational excellence and calendar management are foundational, this role goes far beyond administrative support. The EA/EBP is expected to think strategically, anticipate needs, and proactively contribute to broader business discussions. Success in this role is defined by impact, judgment, and ownership, not task completion alone. Initially, the role will be highly focused on supporting the CEO.

Job type

Full-time

Experience

5+ years

Reports to

CEO

Location

New York, NY

Requirements

1. CEO SUPPORT & LEVERAGE (PRIMARY RESPONSIBILITY)
• Serve as a trusted, day-to-day partner to the CEO, managing priorities, time, and information flow
• Anticipate upcoming needs, decision points, and risks before they arise
• Prepare agendas, briefing materials, pre-reads, and talking points for meetings, board sessions, investor discussions, and key external engagements
• Track action items and ensure consistent follow-through across internal and external stakeholders
• Act as a sounding board on sequencing, prioritization, and preparation
• Protect the CEO’s focus by proactively removing friction and noise

2. STRATEGIC & PROACTIVE SUPPORT (IMPACT-DRIVEN)
• Think ahead and proactively identify opportunities to improve how leadership operates
• Surface insights, patterns, and risks observed across meetings, communications, and workflows
• Prepare executive summaries and synthesize information to support faster, higher-quality decisions
• Take ownership of problems and follow them through to resolution
• Contribute context and preparedness to broader discussions, not just logistics
• Impact in this role is measured by how much more focused, prepared, and effective leadership becomes

3. ELT SUPPORT & LEADERSHIP OPERATING RHYTHM (EVOLVING SCOPE)
• Over time, provide support to select ELT members while maintaining CEO-first prioritization
• Help manage the executive operating cadence, including ELT meetings, offsites, and quarterly planning
• Ensure meetings are purposeful, decisions are documented, and actions are executed
• Drive clarity, alignment, and accountability across leadership workflows
• Serve as connective tissue between executives when appropriate

4. COMMUNICATION, COORDINATION & REPRESENTATION
• Act as a central point of coordination for high-priority executive communications
• Partner closely with Finance, People, Legal, and Operations on leadership-level initiatives
• Represent the CEO and ELT with professionalism, discretion, and sound judgment
• Handle sensitive and confidential information with the highest level of integrity

5. PROFESSIONAL & PERSONAL CEO SUPPORT
• Support the CEO in a way that recognizes the intersection of personal logistics and
professional performance
• Coordinate personal travel, scheduling, logistics, and other tasks as requested
• Exercise exceptional discretion, judgment, and confidentiality
• Treat personal support with the same professionalism, urgency, and care as business-critical work
• The guiding principle is maximizing the CEO’s effectiveness

6. ADMINISTRATION & LOGISTICS (FOUNDATIONAL)
• Manage complex calendars, travel, and logistics for the CEO and supported ELT members
• Ensure seamless execution of meetings, events, and travel
• Handle expenses and administrative processes efficiently and accurately

Qualifications

• REQUIRED

  • 5+ years of experience supporting senior executives in a fast-paced, high-growth environment

  • Proven ability to operate with discretion, sound judgment, and confidentiality

  • Exceptional organizational and project management skills

  • Strong written and verbal communication

  • Demonstrated ability to anticipate needs and act proactively

• PREFERRED

  • Experience supporting a CEO and/or ELT at a venture-backed or founder-led company

  • Exposure to board, investor, or senior external stakeholder interactions

  • Strong business acumen and curiosity about strategy and operations